Standard Framework Plan (SFP)

  1. Overview
  2. Community
  3. Royal VA Community
  4. Standard Framework Plan (SFP)

Mission Statement

The Royal VA Community is dedicated to fostering an inclusive, growth-oriented environment for all types of Virtual Assistants (VAs)—from general administrative VAs to specialized roles like social media managers, technical VAs, and beyond. The community aims to provide practical resources, actionable advice, and collaborative opportunities while maintaining a welcoming and supportive atmosphere.

Vision: To create a thriving, engaged, and growing community of VAs who support one another in personal and professional development.

Key Objectives

  1. Educate and equip VAs at all stages of their journey, from aspiring beginners to experienced professionals.
  2. Foster a collaborative, open, and inclusive community vibe.
  3. Encourage growth by providing consistent opportunities for networking, learning, and visibility.
  4. Establish Royal VA as the go-to hub for VA education, resources, and community.

Resource Guidelines

To maintain alignment with the community's mission and ensure high-quality, relevant content, the Social Media and Community Specialist should adhere to the following when sharing resources:

Allowed Resources

  • Educational Content:

    • Guides on how to start as a VA (e.g., setting up a business, creating contracts, pricing services).
    • Tutorials on specialized VA skills (e.g., email marketing, project management, tech tools like Asana, Dubsado, etc.).
    • Case studies or success stories from other VAs.
    • Blog posts, eBooks, and videos focused on VA-related topics.

  • Tools & Software:

    • Recommendations for productivity tools (e.g., Notion, ClickUp, SuiteDash).
    • Free or affordable tools for graphic design, project management, time tracking, etc.
    • Resources for automating VA workflows.

  • Community Engagement Resources:

    • Icebreakers or fun challenges to foster connection.
    • Surveys or polls to gather feedback.
    • Free templates or resources like client onboarding kits or content calendars.

  • Networking Opportunities:

    • Information about VA-specific meetups, conferences, or online events.
    • Opportunities to collaborate within the community.
Prohibited Resources
  • Promotions for unrelated businesses or services (e.g., MLMs, unrelated industries).
  • Overly salesy or spam-like content that undermines community trust.
  • Controversial or divisive content (politics, religion, etc.).
  • Non-verified or low-quality resources that may harm community credibility.

Focus on All VA Types

To truly cater to the diversity in the VA industry, ensure activities and resources address the unique needs of different VA roles:

  • General Administrative VAs: Task management, time-blocking tips, contract negotiation.
  • Social Media VAs: Content planning tools, insights on trends, hashtag research strategies.
  • Tech VAs: Guides on setting up CRMs, automations, or web-based integrations.
  • Creative VAs: Canva tips, graphic design techniques, portfolio-building strategies.
  • Customer Service VAs: Effective communication templates, ticketing systems like Zendesk.

Community Vibe and Growth

To emphasize community growth while maintaining its vibe:

  • Engagement Activities:

    • Create welcome posts for new members with introductions and icebreakers.
    • Host monthly virtual meetups or Q&A sessions.
    • Set up a member spotlight program to showcase achievements and skills.

  • Transparency: Communicate the community’s purpose often—why it exists, who it serves, and the vision for growth.

  • Value-Driven Sharing: Encourage members to share their expertise, ask questions, and celebrate wins.

Weekly Themes Example

  • Week 1: VA Basics—How to get started, recommended tools, first steps.
  • Week 2: Specialization Deep Dive—Highlight skills for niche roles (e.g., social media management, tech support).
  • Week 3: Growth Strategies—Marketing yourself, attracting ideal clients.
  • Week 4: Community Building—Interactive challenges, success stories.

Live Documentation Additions

  1. Content Bank: Maintain a living list of approved resource links, tools, templates, and webinar recordings.
  2. Feedback Loop: Incorporate member feedback into ongoing planning to ensure relevance and alignment with community needs.
  3. Engagement Metrics: Track participation, resource downloads, webinar attendance, and member growth.

Clarifying the Growth Objective

The Social Media and Community Specialist should:

  1. Actively promote the community on external platforms.
  2. Develop campaigns to encourage existing members to invite others.
  3. Highlight the benefits of being part of the community (e.g., exclusive resources, networking).

What-To-Dos vs. What-Not-To-Dos

What-To-Dos

  1. Engage with the Community:

    • Regularly post, comment, and interact with members’ questions or contributions.
    • Encourage new members to introduce themselves and participate in discussions.

  2. Share Valuable Resources:

    • Curate high-quality, actionable resources for VAs across different niches.
    • Promote verified tools, free templates, webinars, and relevant blogs/articles.

  3. Foster Inclusivity:

    • Make every member feel welcome regardless of their VA specialization.
    • Encourage diversity in skill sets and experience levels within discussions.

  4. Promote Collaboration:

    • Organize group activities, challenges, and brainstorming sessions.
    • Encourage members to connect for partnerships or accountability.

  5. Stay Focused on the Mission:

    • Reinforce the community’s mission through consistent content and tone.
    • Prioritize activities and discussions that help members grow professionally.
What-Not-To-Dos

  1. Avoid Over-Promotion:

    • Do not post sales pitches or promotions for unrelated businesses or services.
    • Avoid excessive self-promotion without offering genuine value to the community.

  2. Stay Clear of Irrelevant Topics:

    • Avoid posting non-VA-related content, such as unrelated personal stories, divisive opinions, or off-topic discussions.

  3. Refrain from Sharing Low-Quality Resources:

    • Do not post tools, links, or resources that haven’t been vetted or verified for accuracy and usefulness.

  4. Discourage Toxic Behavior:

    • Prevent negativity, gossip, or divisive arguments within the group.
    • Do not allow members to bully, shame, or criticize others unfairly.

  5. Maintain Professionalism:

    • Avoid sharing overly casual or unprofessional content that detracts from the community’s goals.
    • Do not ignore inquiries or feedback from members—always respond thoughtfully.

Frequently Asked Questions (FAQs)

  1. What is the Royal VA Community about?

    • The Royal VA Community is a space for Virtual Assistants of all types to connect, share resources, and grow professionally. It offers webinars, resources, and a platform to network and collaborate.

  2. Who can join the community?

    • Any Virtual Assistant, regardless of specialization (general VAs, social media VAs, tech VAs, etc.), is welcome to join. Aspiring VAs are also encouraged to participate.

  3. What kinds of resources are available in the community?

    • The community provides templates, guides, tool recommendations, and webinars focused on VA skills, business setup, and growth strategies.

  4. Can I promote my services or products?

    • Members are encouraged to share expertise, but overt sales pitches or promotions for unrelated products or services are not allowed.

  5. How do I participate in weekly activities?

    • Weekly activities are announced in advance and include things like webinars, challenges, and resource-sharing events. You can join by following the prompts in the community.

  6. Can I suggest topics for discussion or resources to share?

    • Absolutely! Member suggestions are encouraged and can be shared with the Community Manager for review.

  7. How do I access the Royal VA Collective Directory?

    • Details about the directory, including how to be included, will be shared within the community. It’s a resource designed to help members showcase their skills and connect with clients.

  8. What happens if someone violates the rules?

    • Members who violate the community’s rules will first receive a warning. Continued infractions may result in removal from the group.

  9. How do I provide feedback about the community?

    • Feedback is welcome! You can share your thoughts directly with the Community Manager or through periodic surveys conducted in the group.

  10. Are there paid resources or services offered?

    • While the community focuses on free resources and activities, there may occasionally be optional paid opportunities shared, such as premium workshops or events.
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