Managing Team Member Absences

Purpose

To efficiently record and manage team member absences, ensuring proper documentation and communication within the team.

Steps

1. Receive Absence Notification

   • If a team member informs you that they are unwell or unable to work, acknowledge their situation kindly (e.g., “I hope you feel better soon”).

2. Access the Command Center

   • Navigate to the Command Center -> The Royal Hub where team member absences are managed.

3. Locate or Submit the Absence Form

   • Check if the team member has already submitted an absence form.
   • If not, click the "Take Days Off" button to open the absence form.

4. Fill Out the Absence Form

   • Select the team member’s name from the list (e.g., Tatiana).
   • Specify the absence details:
     • Type: Full day (or other options as appropriate).
     • Date: Input the correct date (e.g., the 9th).
   • Click Submit to finalize the entry.

5. System Updates

   • Once submitted, the system will:
     • Create a task to notify you of the absence.
     • Add a notation indicating the team member is out for the day.

6. Calendar Integration

   • The absence will appear on:
     • Marie's calendar as free time (not blocking availability).
     • The team calendar as "Out of Office" to inform team members of their absence.

7. Team Communication

   • Check the team calendar to confirm the update is visible.
   • Optionally, let the team member know their absence has been recorded and wish them well (e.g., “Feel better!”).